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Minutes of January 8, 2024

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by
President Jeanne Duffany. Board members present were Sue Gydesen, Liz Jones, Elaine Marolf,
Chris Lashbrooks and Kay Monnat. Absent: Rhonda Mow. Staff present: Eileen Mathys.
Minutes of the November 27, 2023 meeting were approved as read.
The board reviewed the receipts and expenditures dated November 27, 2023 provided by the
treasurer. The report was accepted as read.
Librarian report
Communications:
Meraki equipment has been ordered and we will be scheduling installations in the libraries before
the end of February. We have a 74% discount on these items.
The overdrive circulation numbers have increased over the last year, so the budget will need to
reflect this increase.
Conflict of Interest Policy will be signed next meeting.
New Business:
Wednesday, March 13 th at 1:00 will be our Senior Planet class “Staying Safe Online”.
Eileen signed a lease agreement with Usherwood to lease a new copier printer for the term of
$93 per month for 60 months. Installation and training are forthcoming.
Kimberly Zehr has offered to be our cleaner.
President Report:
President Jeanne sent out Pratt Northam Summer Workership applications for 200 hours.
Discussion took place regarding decision on whether to move forward on the school ballot
referendum this year. The topic was tabled until next meeting.
The board entered Executive Session at 4:35 for personnel salary discussion.
At 4:55 Executive Session adjourned on a motion by Chris, seconded by Elaine with all in favor.
Open session resumed at 4:56
Our next meeting is February 5th th at 4:00 p.m. Today’s meeting was adjourned at 5:00 p.m. on a
motion by Kay, seconded by Chris with all in favor.

Minutes of November 27, 2023

 

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by President Jeanne Duffany.  Board members present were Sue Gydesen, Liz Jones, Elaine Marolf, Rhonda Mow and Kay Monnat. Absent: Chris Lashbrooks.  Staff present:  Eileen Mathys.

 

Minutes of the October 2nd meeting were approved as read.

The board reviewed the receipts and expenditures dated November 27, 2023 provided by the treasurer. The report was accepted as read.

 

Librarian report

 

Old Business:

 

The zoo pass has been checked out 13 times, Empire pass eight times, Wild Center nine times, and ADK experience four times.

 

The knitting group saw seven people in attendance and many more are interested in joining.

 

Nine people attended the adult craft group.

 

The Lego Club had eight participants for October and 13 for the November group.

 

The Tween craft held on November 20th saw only three in attendance.  There is no craft scheduled for January. 

 

The BRCS Kindergarten class visit was attended by 61 teachers, aids, and students.

 

On October 4th we debuted our board game library.  We have 12 games and they have gone out 30 times.  Each game has gone out at least twice.  Seven more have been ordered with Black Friday deals and a $40 Key Bank rewards.

 

Director Eileen and Meghan Harney attended the county budget hearing on November 22nd.  The libraries are currently in the county budget for $45,000, an increase of $4,000 from last year.

 

New Business:

 

Property Tax form needs to be filled out by the end of the year.  Completing this is contingent on us going out on the school ballot for next year.

 

Our library is on the list to hold Senior Planet classes sometime in 2024.

 

Eileen has tentatively scheduled a barn quilt painting class for some time in February.

 

 

 

Discussion was held concerning our present copier/printer situation.  The drum is in bad shape and would need replacing.  We are not in the market to purchase a new copier printer.  A quote for leasing a machine has been received from Advance Systems at $99.37 a month.  Eileen will secure more detailed information on what is included, and will obtain a quote from another company for comparison.

 

Nathaniel Good will be asked to provide a quote for construction and/or repair of the hole in the masonry of the outside of the building.  This is the area where we think the bees are entering the building.

 

President Report:

 

President Jeanne will send out Pratt Northam Summer Workership applications soon.

 

On this date, Jeanne signed the NCLS Memo of Understanding for Minimum Standards of Automation.

 

Discussion was held concerning the recent Maple and Mistletoe appearance of Santa Clause at our library.  More planning and helpers will be needed for another event moving forward.

      

Our next meeting is January 8th at 4:00 p.m.  Today’s meeting was adjourned at 5:05 p.m. on a motion by Elaine, seconded by Sue with all in favor. 

 

Elizabeth Jones

Secretary

Minutes of October 2, 2023

The meeting of the Croghan Free Library Board of Directors was called to order at 3:55 p.m. by President Jeanne Duffany. Board members present were Sue Gydesen, Liz Jones, Elaine Marolf, Chris Lashbrooks, Absent: Rhonda Mow and Kay Monnat. Staff present: Eileen Mathys.

Minutes of the September 11th meeting were approved as read.
The board reviewed the receipts and expenditures dated October 2, 2023 provided by the treasurer. The report was accepted as read.

Beginning January 1, 2023, all library trustees are required by NYS law to complete a minimum of two hours of trustee education every year on the financial oversight, accountability, fiduciary responsibilities and the general powers and duties of a library trustee. Discussion was held on how we can best complete the required two-hour training. There is possibility of meeting as a group on October 24th to take part in a Zoom workshop.

Librarian report

Old Business:

The zoo pass has been checked out 12 times, Empire pass seven times, Wild Center nine times, and ADK experience four times.

The knitting group saw seven people in attendance and many more are interested in joining.

The Lego Club will be facilitated by BRCS senior, Paige Roggie for at least the first half of the year. The gathering begins on October 16th and will meet monthly until further notice.

New Business:

Board games have been ordered for lending. Our $125 Key Bank rewards card reduced our Amazon purchase price of the first nine games to under $40.

Aleta’s husband plans to shovel for us this winter.

The kindergarten class of BRCS will be visiting the library on October 5th from 12:00 until 2:00.

Property Tax form needs to be filled out by the end of the year. Completing this is contingent on us going out on the school ballot for next year.

Our next meeting is November 27th at 4:00 p.m. Today’s meeting was adjourned at 4:45 p.m. on a motion by Sue, seconded by Elaine with all in favor.

Elizabeth Jones — Secretary

Minutes of September 11, 2023 

 

The meeting of the Croghan Free Library Board of Directors was called to order at 3:55 p.m. by President Jeanne Duffany.  Board members present were Sue Gydesen, Liz Jones, Elaine Marolf, Chris Lashbrooks, Rhonda Mow and Kay Monnat. Staff present:  Eileen Mathys.

 

Minutes of the August 7th meeting were approved as read.

The board reviewed the receipts and expenditures dated September 11, 2023 provided by the treasurer. The report was accepted as read.

 

Librarian report

 

NCLS Databases (online with your library card) have been replaced with more efficient access to streamlining movies.  Promotional information for this service is forthcoming from NCLS.  Interestingly, the first weekend of having this service the highest amount of downloaded content was juvenile movies.  Due to the two data base deletions, NCLS incorporated the $7,000 Overdrive platform fee into Central Library Services Aid. 

 

The parking lot paving is near completion.  Doug is set to begin finishing the mural project.  He has until November 30th to complete it. 

 

Old Business:

The zoo pass has been checked out eleven times, Empire pass seven times, Wild Center seven times, and ADK experience four times,

 

New Business:

 

Eileen recently spoke at the Lewis County Library meeting.  She inquired as to which libraries are using the park pass program.  Many stated that the reason they don’t have them is because of financial reasons.

 

President Report:

 

Jeanne reminded the board to take part in the trustee workshops available on line. 

 

Teen programming:  BRCS seniors required are required 15 hours community service.  Eileen will inquire to see if there a senior who could possibly run a Lego club. 

 

Board games will be available soon for lending. 

 

Kay proposed the idea of using our donated Crome books in some way as promotion for the library.  This suggestion will be explored in the future.

 

Knitting and crochet group as restarted.  They will be meeting on the 3rd Wednesday of the month from 6 – 8 pm.

Our next meeting is October 2nd at 4:00 p.m.  Today’s meeting was adjourned at 4:50 p.m. on a motion by Chris, seconded by Elaine with all in favor. 

Elizabeth Jones — Secretary

The meeting of the Croghan Free Library Board of Directors was called to order at 3:55 p.m. by President Jeanne Duffany. Board members present were Sue Gydesen, Liz Jones, Elaine Marolf, Chris Lashbrooks and Kay Monnat. Excused: Rhonda Mow. Staff present: Eileen Mathys.

Minutes of the June 5th meeting were approved on a motion by Sue, seconded by Elaine with all in favor.

The board reviewed the receipts and expenditures dated August 7, 2023 provided by the treasurer. The report was accepted as read.

Discussion was held regarding the cost of the mural in progress. Our grant request to the 2022 Façade and Streetscape Improvement Program was for $7,500. The amount of $5,625 was paid from the county grant with the balance of Doug Hoch’s invoice of $8,000 being paid by the library.

There was a motion by Chris, seconded by Sue, naming Jeanne Duffany, Charlene Moser and Elaine Marolf as authorized signatories for the Croghan Free Library’s Checking and Savings accounts with Carthage Savings and Loan. Only one signature is required. Motion passed with all in favor.

Librarian Report

Old Business:
The zoo pass has been checked out eight times, Empire pass three times, Wild Center five times, and ADK three times,

Nathaniel Good has completed the masonry work on the front deck.

Summer Reading had attendance of 49 children and 20 adults for the Watertown Zoo program.

New Business:

After discussion there was a motion by Sue, seconded by Elaine, to allow patron privileges to be a period longer than one year and extend it for two years. Motion passed with all in favor.

Eileen reported that DVD’s circulation has decreased; however, children’s DVDs circulation have remained steady. As an addition to our collection, the staff will look into providing board games, especially children’s. These seem to be very popular in other libraries.

Eileen has scheduled an outreach event for Thursday, August 17th at Steeple view. She will be discussing the outreach available through NCLS, signing up interested people for library cards, and demonstrating the use of Libby for those who may have tablets or smart phones.

Our next meeting is September 11th at 4:00 p.m. Today’s meeting was adjourned at 4:50 p.m. on a motion by Chris, seconded by Elaine with all in favor.

Respectfully submitted,
Elizabeth Jones, Secretary

A special meeting of the Croghan Free Library Board of Directors was called to order at 10:00 a.m. by President Jeanne Duffany. Board members present were Elaine Marolf, Liz Jones, Sue Gydesen, Kay Monnat. Absent: Rhonda Mow and Chris Lashbrooks. Staff present: Eileen Mathys.

The purpose of this meeting was to revise the Lease Agreement between the Village of Croghan and the Croghan Free Library. The former Lease was signed in May of 2023.

All NCLS member libraries will be getting broadband upgrade. NCLS is seeking ways to assist their member libraries with their broadband and other equipment costs. NCLS hopes to cut those costs by 1) applying for eRate; and 2) seeking funds from State Aid for Library Construction.

NCLS has determined that any library not owning their own building be required to adopt a
10-year lease agreement with their Landlord.

Therefore, on amotion by Sue, seconded by Elaine, the board agreed to accept the Lease Agreement as modified to include TEN (10) years as the term of the lease and to fully participate in requirements of the Construction Grant Program. Motion unanimously approved.

The Village of Croghan approved the Lease Agreement at their regular meeting on July 10, 2023.

Lease is on file.

Today’s meeting was adjourned at 10:20 p.m. on a motion by Kay, seconded by Elaine with all in favor.

Respectfully submitted,

Liz Jones,
Secretary

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by Vice President Sue Gydesen. Board members present were Liz Jones, Elaine Marolf, Rhonda Mow, Chris Lashbrooks and Kay Monnat. Excused: Jeanne Duffany. Staff present: Eileen Mathys.

Minutes of the May 1st meeting were approved as read.
The board reviewed the receipts and expenditures dated June 5, 2023 provided by the treasurer. The report was accepted as read.

Librarian Report
Old Business:
The zoo pass, Empire pass, and Wild Center pass have each been taken out once.

Senator Mark Walczyk toured the Anne Frank exhibit on June 2nd. The exhibit has been viewed 83 times in May. Eileen reported that visitors have come from outside our county to see the exhibit.

Book recycling project was well-received. Collections from other libraries were gathered here and Carthage for a total of just over 1,200 books.

There were 19 people attending the Growing Herbs in a Bucket demonstration put on by Cooperative Extension.

New Business:

For future consideration, Eileen reported that she will not need a staff laptop. She offered the suggestion that staff computers should be upgraded. Also receipt printers somehow appear louder when printing. We could replace them with thermal ones for approximately $275 per printer.

The library will be taking part in Croghan Olde Home Days the first weekend in July. Eileen will ride the NCLS book bicycle in the Friday parade, and hold a kids’ crafts event from 11:00 a.m. to 1:00 p.m. Board volunteers are most welcome to join for one or both events.

Abbey has developed a Summer Reading and Story Time Itinerary. Summer Reading is scheduled for Tuesdays at 2:00 and Story Time for Wednesdays at 10:00. Adjustments in days will be made for the week of July 4th. The theme for Summer Reading is “Growing Together in our Community”.

We had a casual discussion about Doug Hoch and the final sketch for the mural being approved by the village board.

Story Walk will soon be set up at the Croghan Recreation Park.

NCLS will have staff during Food Truck Friday July 28th. Eileen will be on hand to answer questions from the public.

President Report N/A

Our next meeting is August 7th at 4:00 p.m. Today’s meeting was adjourned at 4:30 p.m. on a motion by Chris, seconded by Rhonda with all in favor.

Respectfully submitted,

Elizabeth Jones, Secretary

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by President Jeanne Duffany.  Board members present were Liz Jones, Elaine Marolf, Sue Gydesen, Rhonda Mow, and Kay Monnat. Excused: Chris Lashbrooks. Staff present:  Eileen Mathys.

 

Minutes of the April 3rd meeting were approved as read.

The board reviewed the receipts and expenditures dated May 1, 2023 provided by the treasurer. The report was accepted as read.

 

Librarian Report

Old Business:

Patron computers have been installed.  Patrons are aware that the computer closest to the wall is for web browsing only.  The other computer needs to have the print driver installed.

 

After discussion, the board decided to renew all park passes which include Adirondack Experience, The Wild Center, and Zoo New York.  A new addition this year will be Empire Pass.  This gives access to all New York State parks.  The cost to the library for Empire pass is $80.

 

The bench we won by saving 500 pounds of plastic for recycling has been donated to BRCS alumni trail.

 

New Business:

Eileen reported that two candidates were interviewed for the Summer Workership this year.  Abby Hazard was awarded the position.  She is currently a student at Roberts Wesleyan University. 

 

The Lewis County Youth Board met on April 17th and approved our grant application in full of for the Anne Frank traveling exhibit.  We plan on obtaining the display as soon as LaFargeville finishes their time with it on May 8th.  The grant award will cover the full cost of owning the display for a month. Initial idea of obtaining the exhibit in the fall, and inviting the actor to speak along with the display has been dismissed.   

 

President Report

 

Charlene Moser has agreed to take on the role as assistant treasurer for a salary of $1,000 a year, paid quarterly.   She will be responsible for computer driven reports such as: Preparation of weekly (or bi weekly) payroll.  Preparation of Quarterly Payroll reports. Preparation of W-2/W-3 forms. Preparation of form 990 (5013C).  A motion was made by Sue, seconded by Kay to approve the appointment of Charlene Moser to the office of Assistant Treasurer.  Motion passed unanimously.

 

Village Mayor Julie Robinson and Library President Jeanne Duffany have signed a two-year lease agreement.  The lease agreement was raised to $2,200, an increase of $100. The document is on file.  

 

Our next meeting is June 5th at 4:00 p.m.  Today’s meeting was adjourned at 4:50 p.m. on a motion by Sue, seconded by Rhonda with all in favor. 

 

Respectfully submitted: Elizabeth Jones, Secretary

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 pm by President Jeanne Duffany. Board members present: Elaine Marolf, Sue Gydesen, Kay Monnat, Chris Lashbrooks, and Rhonda Mow. Liz Jones excused. Staff present: Eileen Mathys.

Minutes of the March 13th meeting were approved as read.

A motion was made by Sue, seconded by Rhonda to appoint Elaine Marolf as Treasurer of the Croghan Free Library for fiscal year 2023. All were in favor.

The board reviewed the receipts and expenditures dated April 3, 2023, provided by the treasurer. With one correction, (the receipt of $8,000 was from the Energy Assistance grant, not the Town of Croghan), the report was accepted.

Treasurer Elaine reviewed the 2023 budget with the board. After discussion, there was a motion by Chris, seconded by Sue to adopt the budget as presented. All were in favor.

President Jeanne asked for nominations for library officers for the upcoming year. With no nominations forthcoming, a motion was made by Chris, seconded by Rhonda to approve the present slate of officers: President Jeanne Duffany, Vice President Sue Gydesen, and
Secretary Liz Jones. The motion passed unanimously.

Librarian Report
Communication:
• The library has received correspondence from The Wild Center and ADK Experience about renewing annual passes. Discussion was held on possibly expanding our offerings to include the Empire Pass and/or Utica Zoo.

Old Business:
• Patron computers are expected to arrive on Wednesday, April 5, and will be installed by IT after they are configured with proper software. Eileen’s staff computer has since died, and IT will refurbish the current patron computer to become Eileen’s work computer until staff computers are upgraded. A quote for Dell replacement computers was reviewed.

New Business:
• The summer Pratt-Northam position was listed today on Facebook.
• The library has received ten Chromebooks from Spectrum. Discussion was held about possible uses.
• Cornell Cooperative Extension will present a container gardening class (herbs) on Friday, June 2 at 10 am. Cost is $5.00
• Lewis County Youth Bureau met on March 20th , but did not have quorum to vote on grant applications. Therefore, the grant request to cover the expense of the Anne Frank Traveling Exhibit has not yet been decided. Additionally, BRCS had an available date of April 24th to use the auditorium for the “Conversations with Anne”. After discussion, the board decided that there was not enough time to promote this event. If the grant is awarded, the board will re-visit this topic and possibly pursue a later date for both the exhibit and the one-act show.
• Transition to the new software “Polaris” happens this month. April 12th is the last day to place holds in Sirsi. April 19th is the first day of offline mode, with the library keeping track of checkouts on an Excel spreadsheet. During the offline period, the library will not be able to receive delivery, renew books, check in books, or issue new library cards. Offline period is scheduled to end on April 26th.

President Report
• We’ve received an estimate from Good’s for $1,020 for the repair of the front entrance. After discussion, it was decided to request $1,500 from the Village Board to cover the cost of the repair plus contingency. Money toward the mural will not be included in the request.
• Charlene Moser, Croghan Village Treasurer, is interested in assisting Elaine with the treasurer’s responsibilities, specifically the computer reports. Elaine and Eileen will meet with Charlene to further discuss the specific duties. Charlene will then need to provide the board with a quote for services, after which time the board will make a decision.

Our next meeting is May 1, 2023.
Today’s meeting was adjourned at 5:10 pm on a motion by Chris, seconded by Rhonda, with all in favor.

Respectfully submitted,

Sue Gydesen, Vice President

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by President Jeanne Duffany. Board members present were Liz Jones, Elaine Marolf, Sue Gydesen, Chris Lashbrooks, Rhonda Mow, and Kay Monnat. Staff present: Eileen Mathys.

Minutes of the February 7th meeting were approved as read.
The board reviewed the receipts and expenditures dated March 13, 2023 provided by the treasurer. The report was accepted as read.

Librarian Report
It was necessary to order two new patron computers as one computer no longer functions. By ordering two at the same time, the warranties will coincide.

We have been awarded the Pratt Northam summer Workership position for the 2023 season.

Our Movie License will not be renewed this year, due to lack of use.

On Monday, March 20th at 1:00 pm, there will be a ribbon cutting/press conference at our library to announce all the county hot spots installed by Spectrum. Legislators and village officers have been invited to attend. Spectrum has offered us 10 Chrome books for our use. After discussion, the board decided to accept them pending information on possible use restrictions.

Our book recycling date is set for May 20th. Drop offs can be made May 15, 17, 19 and 22. NCLS will pick up the books on May 24th.

A $300 grant from Stewart’s has been approved. The award will be used for purchase of books that focus on mental health and children with different abilities.

Eileen has applied to the county for a program called Anne Frank Traveling Exhibit. Our library would like to be the host site for this month-long traveling exhibit. In conjunction with this, we are hoping that BRCS will consider “Conversations with Anne” which is a one-act solo show inspired by Anne’s diary. $2,500 is requested which includes the exhibit and shipping.

After discussion, it was decided not to apply for Construction grant this year.

President Report
Treasurer Elaine Marolf is asking for an assistance in taking care of computer driven reports such as: Preparation of weekly (or bi weekly) payroll. Preparation of Quarterly Payroll reports. Preparation of W-2/W-3 forms. Preparation of form 990 (5013C). Board members will seek someone in the community who may be interested in helping with this accounting task.

Our next meeting is April 3, 2023. This will be our annual meeting.
Today’s meeting was adjourned at 5:00 p.m. on a motion by Chris, seconded by Elaine with all in favor.

Respectfully submitted,

Elizabeth Jones, Secretary

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by President Jeanne Duffany. Board members present were Liz Jones, Elaine Marolf, Sue Gydesen, Chris Lashbrooks, Rhonda Mow, and Kay Monnat. Staff present: Eileen Mathys.

Minutes of the January 9th meeting were approved as read.

The board reviewed the receipts and expenditures dated February 7, 2023 provided by the treasurer. The report was accepted as read.

Librarian Report

The annual report has been submitted to NCLS.

Writers group was well attended by eight people on February 1st.

Upcoming programs are as follows: Learn to Crochet for March 13th; Gardening with Succulents for April and family craft during National Library Week.

Eileen will be attending Olde Home Days committee meeting to discuss how the library might be involved in the occasion. The event will take place July 7th, 8th, and 9th.

President Report

Discussion on how funds from the AES grant award will meet our needs in our computer reconfiguration project. A quote is needed from Caleb Good for the desk construction. Quotes were received from the NCLS tech person for new computers amounting to $3,527.11. This figure includes two new patron computers, two new staff computers, and one laptop.

The decision on which/how many computers to replace was tabled until we receive a quote from Caleb. Staff computers are good for another 2 ½ -3 years.

Steve Gaines has been contacted to set up the computers when the time comes.

Sue and Kay have taken part in the trustee Zoom “Coffee with a Consultant” sessions.

Our next meeting is March 6, 2023.

Today’s meeting was adjourned at 5:00 p.m. on a motion by Liz, seconded by Chris with all in favor.

Respectfully submitted,

Elizabeth Jones, Secretary

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by  President Jeanne Duffany.  Board members present were Liz Jones, Elaine Marolf, Sue Gydesen and Kay Monnat. Staff present:  Eileen Mathys. Excused: Chris Lashbrooks and Rhonda Mow.

 

Minutes of the November 7th meeting were approved as read.

 

The board reviewed the receipts and expenditures dated January 9, 2023  provided by the treasurer. The report was accepted as read.

 

Librarian Report

 

On December 2nd we received notification that we have been awarded the Façade and Streetscape Improvement Grant for the library mural project.

 

We have met our goal of 500 pounds of recyclable plastic.  Beaver River Central School will be the recipient of our earned bench.  It will be used for a planned outdoor story walk.

 

Adult Crafty night has been very popular. A knit program for one month’s craft and valentine craft for the tween group is planned. 

 

Eileen announced that two hours of trustee training needs to be completed annually.  “Coffee with a Consultant” sessions are being offered soon.  These Zoom sessions will be hosted by NCLS consultants.

 

Eileen gave notice to NCLS that we are willing to participate in their recycling event.  They would bring the delivery van here and load books on the day of the forthcoming event somewhere between April 22nd and September.

 

A writers’ group is starting on January 25th to be held the 4th Wednesday of each month.  This will be facilitated by the same person who runs our book club.

 

Cornell Cooperative Extension is sponsoring “local Food to You” cooking demonstration and workshop on February 21st from 6  7:00 pm.

 

President Report

 

The Village of Croghan board will be approached with a request for a $1500 line item to be considered in the 2023-2024 budget for the following:   

Masonry repair to the deteriorating façade of the “deck”.  Work to be completed by Ken Good.

 

Contribution to the 25% cost of the mural project, 75% of which will be covered by the Streetscape and Façade grant already approved.  Local artist Doug Hoch is scheduled to complete this project.

 

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At 4:40 p.m. a motion was made by Sue, seconded by Elaine with all in favor to enter Executive Session to discuss staff salaries.  At 4:55 p.m. Executive Session adjourned on a motion by Kay, seconded by Elaine with all in favor.

 

            Open session resumed.  As a result of the session, change in the Director’s salary and Library Aide salary was unanimously agreed upon.     

 

Our next meeting is February 6, 2023.

 

Today’s meeting was adjourned at 4:58 p.m. on a motion by Kay, seconded by Elaine with all in favor. 

 

Respectfully submitted,

 

Elizabeth Jones, Secretary

 

Minutes of November 7, 2022

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by President Jeanne Duffany. Board members present were Liz Jones, Elaine Marolf, Rhonda Mow and Kay Monnat. Staff present: Eileen Mathys. Excused: Chris Lashbrooks and Sue Gydesen.

Minutes of the October 3rd meeting were approved as read.

The board reviewed the receipts and expenditures dated November 7, 2022 provided by the treasurer. The report was accepted as read.

Librarian Report

The board agreed with Eileen’s proposal to offer our un-used computer to another library for a small cost.

Michelle Martin from Augustinian Academy will host another sign-up event for Dolly Parton’s Imagination Library on December 2nd from 1 to 3.

Our museum passes update is as follows: One zoo pass has gone out since report of October 3rd.

Eileen would like to revisit days off for 2023; that is, to be closed less and open more. The proposed days off are May 29, September 4, November 24, December 25.

Crafternoons saw 18 kids for the Origami event.

November events will see our new adult craft event. It will be the first of three planned.

Christmas Card Drive in conjunction with NCLS is upcoming from November 21st to the 30th.

Loren Boliver has completed the exterior work on the library. Nathaniel Good said his exterior will be done in the spring.

Round 2 of funding for the Façade & Streetscape Improvement requires two estimates which are now in process. Doug Hoch of Croghan and Alicia Wilson of Pulaski will be submitting their proposals and sketches.

Connie Nofstier said she will conduct a class on plants in the spring.

President Report

Property Tax form needs to be filled out by the end of the year. Completing this is contingent on us going out on the school ballot for next year. After discussion, the board agreed not to go out for a referendum to the school ballot for an additional $5,000.

Doug Hoch gave a quote of $7,500 for the mural project.
At this time, we do not know the status of the ASE grant.

Liability Insurance status: A quote was received from Eastern Shore Associates Insurance for a Special Multi-Peril Policy for yearly cost of $1,062. A quote was received from Foy Insurance Agency for $946.13. After discussion a motion was made by Rhonda, seconded by Kay to purchase the insurance policy from Foy Agency. All were in favor.

Our next meeting is January 9, 2023.

Today’s meeting was adjourned at 4:40 p.m. on a motion by Kay, seconded by Elaine with all in favor.

Respectfully submitted,

Elizabeth Jones, Secretary

Minutes of October 3, 2022

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by President Jeanne Duffany. Board members present were, Sue Gydesen, Liz Jones, Elaine Marolf, Chris Lashbrooks, Rhonda Mow and Kay Monnat. Staff present: Eileen Mathys.

Minutes of the September 12th meeting were approved as read.

The board reviewed the receipts and expenditures dated October 3, 2022 provided by the treasurer. The report was accepted as read.

Librarian Report

Thank you letters were signed by the board to be sent to Legislators Lisa Virkler, Andrea Moroughan and Ian Gilbert. Their support by keeping us in their upcoming budget for this year is appreciated.

Michelle Martin from Augustinian Academy hosted a sign-up event for Dolly Parton’s Imagination Library on September 30th. She had six adults with a total of nine children sign up and two who requested information be mailed to them, as they were unable to attend.

Our museum passes update is as follows: The zoo pass has gone out one more time. Wild Center two more times, and Adirondack Experience on Blue Mountain Lake has gone out three times.

Round 2 of funding for the Façade & Streetscape Improvement requires two estimates which are now in process. Doug Hoch of Croghan and Alicia Wilson of Pulaski will be submitting their proposals and sketches.

The Croghan village board has agreed to the mural project on condition that they approve the artwork being used. Eileen will be attending the village board meeting on October 12th to get the board’s approval on the sketches.

Property Tax form needs to be filled out by the end of the year. Completing this is contingent on us going out on the school ballot for next year.

The board approved days off for 2023 as follows: January 16, February 20, May 29, September 4, October 9, November 24 and December 25.

President Report

Jeanne discussed the Sugar Maple Solar Project Grant which would provide $8,000 to our rural library. She has submitted a proposal which essentially prioritizes updating and reconfiguring our computer area. Any leftover monies would be earmarked for matching funds for a Lewis County Small Town Revival Streetscape Grant, which would be used for our proposed mural on the side of the building. The proposal document is on file. The library board discussed our “wish list” for the computer center.

Thus far, Loren Boliver has submitted an estimate of $3,875 to remove the exterior door on the north and another on the back/side entrance. Loren will divide the estimate up between wants (library) and needs (village responsibility), and the needs estimate will be presented to village for consideration in their budget.

Eileen will be attending a class to learn of the availability of St. Lawrence Council of the Arts grant.

A motion was made by Chris, seconded by Elaine to set aside $100 for books in memory of Eileen’s father. All were in favor.

Liz reported on the findings for liability insurance. A quote was received from Eastern Shore Associates Insurance for a Special Multi-Peril Policy. A low estimate of $125,000 for contents owned by the library came to yearly cost $1,062. Eileen offered a more accurate figure of $300,000 for content which came to a yearly cost of $1,677 for the policy. The Eastern Shore quote is on file.

It was suggested that we shop for a quote from a local agent. Having a representative from Foy Agency explain the coverage to the board would be helpful. Also, Eileen will be checking with other libraries on how and if they handle possible liability issues; i.e. insurance vs. no insurance.

Our next meeting is November 7th.

Today’s meeting was adjourned at 4:55 p.m. on a motion by Chris, seconded by Sue with all in favor.

Respectfully submitted,

Elizabeth Jones, Secretary

The meeting of the Croghan Free Library Board of Directors was called to order at 3:55 p.m. by Vice President Sue Gydesen. Board members present were, Jeanne Duffany (arrived a few minutes late) Liz Jones, Elaine Marolf, Chris Lashbrooks, Rhonda Mow and Kay Monnat. Staff present: Eileen Mathys.

Minutes of the August 1st meeting were approved as read.

The board reviewed the receipts and expenditures dated September 12, 2022 provided by the treasurer. The report was accepted as read.

Librarian Report

The next Lewis County Library meeting is on September 14th.

Our museum passes update is as follows: The zoo pass has gone out one more time. Wild Center three more times, and Adirondack Experience on Blue Mountain Lake had no requests.

Our Storywalk exhibit was removed the day after Labor Day. We hope to use the same location at the village park next year.

Michelle Martin from Augustinian Academy will host a sign-up event for Dolly Parton’s Imagination Library on September 30th from 11:00 to 2:00.

Evaluation of our computer needs has been updated. All of our computers do not have the ability to upgrade to Windows 11. When we do upgrade our computers, Eileen would like to consider having only two patron computers and utilizing IPads in addition to the two patron computers.

Round 2 of funding for the Façade & Streetscape Improvement Program is open for applications, due by November 4th. Eileen will discuss the program with the village board. To be eligible the plan would need to improve the esthetics in the village and be located in a downtown area of the village. A mural would be a qualifying improvement project for the side of our building. The program is 75/25 matching funds for enhancement of our building, if we are selected. The board agreed to pursue this opportunity.

Liz has attempted to obtain a lability quote from Eastern Shore Insurance Agency for board protection from possible law suits. Liz will continue to reach out to the agent for an answer.

Our next meeting is October 3rd.

Today’s meeting was adjourned at 4:25 p.m. on a motion by Sue, seconded by Elaine with all in favor.

Respectfully submitted,

Elizabeth Jones, Secretary

Minutes of August 1, 2022  

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by  President Jeanne Duffany.  Board members present were Sue Gydesen, Liz Jones, Elaine Marolf, Chris Lashbrooks, and Rhonda Mow.  Excused; Kay Monnat. Staff present:  Eileen Mathys. 

Minutes of the June 6th meeting were approved as read. 

The board reviewed the receipts and expenditures dated  August 1, 2022  provided by the treasurer. The report was accepted as read. 

Librarian Report

Lewis County libraries met via zoom on 7/29.  We will be asking for $40,000 in order to maintain current level of funding for county libraries.

Our book recycling  has been moved to the NCLS headquarters and is now in operation.

Our passes are increasing in popularity.  As of this date, the zoo pass has gone out five times, Wild Center one time, and Adirondack Experience on Blue Mountain Lake three times.

Our Storywalk exhibit is very popular.  Two more books will be placed until Labor Day, at which time the exhibit will be removed.

After discussion, a motion was made by Sue, seconded by Rhonda, to forgive fines and all other fees on patron accounts that are older than 2019.  All were in favor.  

Eileen attended a website 101 class.  The class talked about items that we need to have on our website in order to be compliant.  We are missing the following documents:  Plan of service, some public facing policies, annual budget, board meeting dates, board meeting minutes and associated documents, bylaws, long range plan and our report to the community.  Jeanne and  Eileen, will review our existing files.  

Village vs. library liability polices were discussed.  Liz will follow up by obtaining a quote from Eastern Shore Insurance Agency for  board protection from possible law suits.   

Our next meeting is September 12th. 

Today’s meeting was adjourned at 5.00 p.m. on a motion by Chris, seconded by Elaine with all in favor.  

Respectfully submitted, 

Elizabeth Jones, Secretary


The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by
Vice President Sue Gydesen. Board members present were Liz Jones, Elaine Marolf, Chris
Lashbrooks, Kay Monnat, and Rhonda Mow. Excused; Jeanne Duffany. Staff present: Eileen
Mathys.
Minutes of the May 2 nd meeting were approved as read.
The board reviewed the receipts and expenditures dated June 6, 2022 provided by the treasurer.
The report was accepted as read.
Librarian Report
Kerrigan Mahoney has accepted our Pratt Northam position and has started her position.
Eileen presented the idea of having a dog reading program in the library. Before anything firm
is established for this program, we will be checking into the liability issue.
Lewis County Fair organizers are asking for library people to walk in the parade, or sit at the
library booth at select times.
The Story Walk signs have been ordered. Eileen will present information and request
permission from the village board to place them in strategic locations in the village. Most likely
the best spot will be at the village park.
The ads for our museum passes generated a lot of traffic on Facebook. One pass for Blue
Mountain Lake was given out to a patron. The Thompson Park Zoo offers a pass that allows
free admission for two adults and four children for $300. After discussion, the board agreed to
purchase such pass on a motion by Sue, seconded by Chris with all in favor.
Eileen reported that we are currently in the top 15% of audiobook lenders in the system and are
in the top 20% of eBook lenders in the system.
Good news that our school district voted to pass the library’s proposition to receive funds
through the school tax process.
Josh Fitzgerald from Lake Effect Tech recently donated an iPad to one of our library patrons.
Eileen had contacted him in search of a low-cost refurbished model for the patron. He
generously provided the patron with the iPad.
Our next meeting is August 1 st .
Today’s meeting was adjourned at 4.45 pm on a motion by Chris, seconded by Sue with all in
favor.
Respectfully submitted,
Elizabeth Jones, Secretary

Minutes of May 2, 2022

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by
President Jeanne Duffany. Board members present were Liz Jones, Elaine Marolf, , Sue
Gydesen, Kay Monnat and Rhonda Mow. Chris Lashbrooks excused. Staff present: Eileen
Mathys.
Minutes of the April 4 th meeting were approved as read.
The board reviewed the receipts and expenditures dated May 2, 2022 provided by the treasurer.
The report was accepted as read.
Librarian Report
The April 12 th movie matinee had 10 in attendance.
Cornell Cooperative extension will give a container gardening class on June 3 rd at 2:00 p.m.
Kerrigan Mahoney has been offered our Pratt Northam worker for the summer. Kerrigan’s
application was the only one received.
The Story Walk activity was discussed. Commercial stands for the book pages seem to be
costly. We will pursue checking with local carpenters for possibilities.
We have 67 pounds of plastic bags with 90 days left in this program to acquire 500 pounds.
We agreed to donate our bags to other libraries to add to their collection.
Connie Noftsier has confirmed the fall for a gardening presentation.
First Amendment Policy was discussed. We have been provided with samples to review and
add to our records. The Library Audit Lawyer may pay a visit and video tape the room.
Food Truck organization requires liability insurance to join the day at the park. Eileen has
checked with our insurance agent. The policy is way too expensive. Not being a food vendor,
the board agreed not to participate in the event.
President Report
Jeanne spoke of the upcoming school vote on May 17 th . A flier has been developed and will be
put on Facebook as a sponsored ad. The flier states that the cost to a taxpayer is the price of a
cheese pizza.
Our next meeting is June 6 th .
Today’s meeting was adjourned at 5.15 pm on a motion by Sue, seconded by Elaine with all in
favor.
Respectfully submitted,
Elizabeth Jones, Secretary

Minutes of April 4, 2022 Annual Meeting

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by
President Jeanne Duffany. Board members present were Liz Jones, Elaine Marolf, Chris
Lashbrooks, Sue Gydesen and Rhonda Mow. Kay Monnat excused. Staff present: Eileen
Mathys.
Minutes of the March 7 th meeting were approved as read.
A motion was made by Chris, seconded by Liz to appoint Elaine Marolf as Treasurer of
the Croghan Free Library for fiscal year 2022. All were in favor.
The board reviewed the receipts and expenditures dated April 4, 2022 provided by the
treasurer. The report was accepted as read.
Treasurer Elaine reviewed the 2022 budget with the board. After discussion, there was a
motion by Liz, seconded by Rhonda to adopt the budget as presented. All were in favor.
President Jeanne asked for nominations for library officers for the coming year. With no
nominations forthcoming, a motion was made by Chris Lashbrooks, seconded by Sue Gydesen to
approve the present slate of officers as follows: President Jeanne Duffany, Vice President Sue
Gydesen, and Secretary Liz Jones. The motion passed unanimously.
Librarian Report
April 3 – 9 is National Library Week. Our library will feature “Book Giveaway” Patrons can
shop our book sale room from April 1 st through the 8 th .
The “Get Lit” commercial on Channel 50 has been aired, with Eileen as guest feature
representing our library.
The American flag on the front lawn was replaced by Boy Scout Troop 162. The task was
performed with dignity and respect.
Our library will be open on the dates of the Croghan Street Fair; June 23, July 28, and August
25.
Food Truck Friday event will take place at the village park on July 29 th . Our library is
encouraged to attend and provide children’s activities.
We will begin advertising on Facebook for our Pratt Northam worker.
President Report
Programming was discussed. Connie Noftsier and Cooperative Extension deemed best to
present their information in late summer or fall.
There was a suggestion to place a book mark flyer in all borrowed books to advertise upcoming
library events.

2
Rhonda will reach out to the Watertown Zoo for information on programs that they may offer.

Eileen suggested inviting an officer of Carthage Savings and Loan to present fiscal issues of
concern to citizens.
The Nelson Brothers will be asked to perform on August 9 th at the village park.
Jeanne encouraged the board to be ready to answer residents’ questions with positivity
regarding the school ballot
Our next meeting is May 2 nd
Today’s meeting was adjourned at 5.10 pm on a motion by Sue, seconded by Chris with all in
favor.
Respectfully submitted,
Elizabeth Jones, Secretary

Croghan Free Library
Minutes of March 7, 2022

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by
Vice President Sue Gydesen. Board members present were Liz Jones, Kay Monnat, Elaine
Marolf, Chris Lashbrooks and Rhonda Mow. Jeanne Duffany excused. Staff present: Eileen
Mathys.
The board reviewed the receipts and expenditures dated March 7, 2022 provided by the
treasurer. The report was accepted as read.
Minutes of the February 7 th meeting were approved as read.
Librarian Report
A letter from Superintendent Todd Green announced that our request for proposition to be
submitted to the voters of the Beaver River Central School District budget for May 17, 2022
election has been granted.
Eileen’s request for purchase of a hand-held scanner for the cost of $150 was approved by the
board on a motion by Chris seconded by Elaine with all in favor.
We have been approved for a summer position through the Pratt Northam Foundation. This will
be a 200-hour position for an “Assistant Summer Reading Coordinator”. This year’s theme is
Oceans of Possibilities.
After discussion a motion was made my Rhonda, seconded by Sue to add Defense of Intellectual
Freedom Statement to our Collection Development Policy. All were in favor. Text in part; the
North country Library System stands firmly opposed to the restriction, removal, and/or
censorship of books and other library materials in an attempt to limit the freedom to read or
obstruct intellectual freedom.
Form for material reconsideration is located in the policy handbook for easy access.
The results of a recent survey shows that most are satisfied with the current hours of operation.
Eileen reported that our movie license is up for renewal in June. This license will include
outdoor showings. Chris motioned to renew the license with a second by Elaine. All were in
favor. The approximate cost is $400.
Discussion was held regarding programing for spring. It was a suggested to ask Connie Noftsier
if she would deliver a presentation on gardening practices.
The practice of quarantining books will be discontinued.
Movie Time at the library will be held April 12 th from 2:00 to 4:00.
Our next meeting is April 4th at 4:00. Today’s meeting was adjourned at 4.45 pm on a
motion by Chris, seconded by Rhonda with all in favor.
Respectfully submitted,
Elizabeth Jones, Secretary

The meeting of the Croghan Free Library Board of Directors was called to order at 4:00 p.m. by President
Jeanne Duffany. Board members present were Liz Jones, Sue Gydesen, Kay Monnat, Elaine Marolf and
Chris Lashbrooks and Rhonda Mow. Staff present: Eileen Mathys.
The board reviewed the receipts and expenditures dated December 31, 2021and February 7, 2022
provided by the treasurer. The report was accepted as read.
Minutes of the December 6 th meeting were approved as read.
Librarian Report
Katie Zehr, director of the Castorland Library, is seeking donations for a fund-raising auction for local
animal shelters. After discussion the library board agreed that, as a public library, it would not be
appropriate for us to contribute.
We are currently signed up for the Trex bag recycling program. We have six months to gather 500
pounds with start date of January 2022. If a goal is met, our library group will receive a Trex bench.
Story Walk program. Talking is Teaching is the 3-year project being funded by the NYS Family Literacy
Grant. The board discussed location options for the event.
Discussion was held concerning the book sale room. There has been a suggestion by the village historian
to use the room as a place for village historical articles. Several ideas were offered by the board to weed
the stock, including holding a large book sale four times a year; displaying a selection of free books;
making space in the entryway for sale of hard-cover books; and possible configuration of the book room
for library creative space.
President Report
Jeanne opened discussion on updating our Covid protocol. The board agreed to go with the policy of
requesting mask wearing if unvaccinated. The returned books will still be in quarantine for a few days.
The library book club will be given permission to meet at the library on Wednesday evenings.
President Jeanne Duffany offered Croghan Free Library Board of Trustees RESOLUTION,
In part
RESOLVED that the Board of Trustees of the Croghan Free Library voted and approved to exceed the tax
levy limit for 2022 by at least the sixty percent of the board of trustees required by state law on February
7 th , 2022. Certified by Elizabeth Jones, Secretary.
Vote 7 in favor; 0 opposed, 0 abstentions. Entire text is attached.
Our library will again purchase a membership with “The Wild Center” at Tupper Lake in order to offer
patrons a discounted pass to the center. There had been no response last year to this offer. More robust
advertising is necessary
At 5:00 p.m. a motion was made by Elaine, seconded by Rhonda with all in favor to enter Executive
Session to discuss staff salaries. At 5:40 p.m. Executive Session adjourned on a motion by Chris,
seconded by Elaine with all in favor.
Open session resumed. As a result of the session, change in the Director’s salary was
unanimously agreed upon.
Our next meeting is March 7th at 4:00. Today’s meeting was adjourned at 5.40 pm on a motion by
Elaine, seconded by Chris with all in favor.
Respectfully submitted, Elizabeth Jones, Secretary